Migrating from Zapier Without Migrating to a New Mess

Most migration projects fail in a boring way: they faithfully rebuild every Zap, quirks included, and end up with the same pile — now in a new vendor's colors. The migration is the one moment you can prune.

Audit before you move a single Zap

• List every automation with its trigger frequency and last-success date.
• Delete the ones that haven't fired in 90 days (renamed it: 'the 90-day graveyard').
• Flag the ones your team actually depends on — those are the only non-negotiables.
• Group the survivors by domain: sales, finance, ops, IT.

Rebuild for outcomes, not steps

A Zap of 15 steps looks like a workflow. Usually it's fourteen workarounds and one real step. When you rebuild, ask what outcome the flow produces, not what steps it contains. You'll typically land on something four steps long.

Bring the team along

The human side sinks more migrations than the technical one. Show your ops team the before/after for the flows they touch, let them name the flows, and keep a 'diff' doc of what changed so nobody gets surprised on Monday.